Can I still register for a booth after the deadline? We accept registrations for a booth after the deadline as long as there is still space available. Registrations received after the deadline will not be added to a waiting list if space is not available and deposits would be returned.

How do you assign exhibit spaces? Booths are assigned based on our Points and Postmark system. Each company participating in a market will receive one (1) show point for that particular market. These points are accumulated for each market separately and are not combined for assignments. Prior to making booth
assignments all registrations are grouped by the number of points they have. The group with the most points will be assigned first in order of earliest postmark for that group.

What is a mailback date? This is the date that exhibitor registration officially opens and is scheduled 2-3 weeks from the date that the registration forms are mailed from our office. This allows equal time opportunity for mail delivery to all interested exhibitors listed in our database. Registrations received prior to the mailback date will be penalized.

How do I determine an exhibit location preference on the Space & Contract Form if I have never been to a market before? You will most probably not be able to make this determination unless there are other exhibiting companies that you wish to be located near. Once you have participated in a market you will be able to find your “ideal location”. Locations that companies consider being the best location vary depending on their individual preference and most of the time other companies in their immediate area.

What happens if I can not get my requested exhibitor location? If your first choice is no longer available, we try for the 2nd and 3rd choice. Be specific in what is most important in your request for assignment, i.e., it is most important to be located in this area; to be located near ABC Needlework. The more specific you are the better chance you have of getting your “ideal location”.

Will you call me if I can not get my requested exhibitor location? It is not realistic for us to contact every company when we are assigning exhibitor locations. If you would like for us to give you a call then you must clearly indicate that on your registration form.

When will I find out my assigned location? Your assigned location will be shown on your exhibitor invoice found in your confirmation packet. Your confirmation packet will be mailed on or around the date listed on your Space & Contract Form. Mark your calendars, as this packet is full of very important market information.

What if I find it necessary to cancel my booth? Cancellation information is found at the bottom and on the back of your Space & Contract Form. Please read this information carefully prior to submitting your exhibitor registration. Our cancellation fees are based on various market expenses that NMI must commit to that will remain whether your company can exhibit or not. If there are extenuating circumstances, NMI will try to
accommodate you if possible.

When do I order any additional display material that I need such as tables? Information and order forms will be found in your confirmation packet.

When do I order any electrical needs that I may need? If applicable, information and order forms will be found in your confirmation packet.

I have never shipped items through a freightline before - How do I start? We will have a service contractor that is responsible for all shipping - both incoming and outgoing. Information and forms will be found in your confirmation packet. You should contract the service contractor for all of your additional questions regarding the shipping. Shipping can save you time - and energy.

What can I do to get more exposure prior to the market so shops will know I am there? Advertising in the trade magazines is helpful, make sure to include your booth number in your ad. Include a notice of participation in every order mailed out. You should also mail to each name on your list plus those on the show pre-registration lists. A simple, colorful, postal card works best with the who, what, when and where information. As a registered exhibitor you can request one set of pre-registration list labels from NMI at no cost to you.

What can I do to get more exposure at the market for my company? There are several advertising options that you can take advantage of. Information for these options can be found in the confirmation packet. Make sure you review all of these carefully and select what you feel is best for your company.

Can I put advertisements/fliers in the registration area to promote a product/products? Due to the space and the number of exhibitors, this is not permitted. If space permits, we will offer a “Product Promotion” area that you can display a product. Should we have space for this, information will be included in the
confirmation packet.

Can I serve “treats” to my customers? Small individually wrapped candies are permitted in any facility. If you wish to serve any other types of treats you will need to get prior approval from our office. The facilities we use have different rules on this issue.

Can I give away promotional items to my customers? Yes, as long as what you are giving your customer is free to them. The actually selling of products during a market will only be permitted at an advertised “cash & carry” market.

Are exhibitors required to bring products to a “cash & carry” market to sell in order to participate? No. Buyers certainly love the “cash & carry” aspect of a market, however a buyer is not going to be financially able or have the room to “cash & carry” everything. Therefore, many shops place orders for future delivery in addition to making purchases at a market.

Can I hand out information about my company anywhere in the facility? No. Exhibiting companies may only hand out their information in their exhibit area. Exceptions are: exhibitors participating in a special event where handouts are specifically allowed.

Can I play music in my exhibit space? There are laws that restrict facilities from allowing their occupants to provide music without completing forms that must be filed with ASCAP (American Society of Composers, Authors & Publishers). This also includes some financial expenses payable to ASCAP. You can contact our office to obtain the information you will need.

Can I hold demonstrations in my exhibit space? Yes, as long as your demonstration remains within your exhibit space and is not offensive to your neighbors. You can contact our office if you have questions prior to the market.

Can I get a list of shops that attended the market? Yes, as an exhibitor you can receive a market attendee list. This is a market benefit that is only available to the participants. There is a place on the Space & Contract Form to indicate that you wish to receive this list.

Can I get the shops that attended the market on a disk? Yes. Information to receive the attendee information on a disk will come with the Market Attendee List mailed to you after the market.